Draft a contract of employment.

Every particular section 16(1) requires, in Kiswahili and English, from one set of answers. Nothing that can be worked out is asked: the notice period comes from the wage period, the probation end from the start date.

The employer

Company nameJina la kampuniRegistration numberNamba ya usajiliAddress (P.O. Box)Anwani (S.L.P)Date of this contractTarehe ya mkataba huu

The employee

Age, sex and permanent address are not optional detail — s.16(1)(a) names all three.

Full nameJina kamiliAgeUmriSexJinsia

What the law says

ELRA Cap 366 R.E. 2023, s.16(1)(a)

The Act names this particular expressly, so the contract records it.

Permanent addressAnwani ya kudumuPlace of recruitmentMahali alipoajiriwa

What the law says

ELRA s.16(1)(b)

This is not a formality. On termination the employer meets the cost of transport back to this place, so where it is recorded matters.

The job

PositionCheoLevel of the roleNgazi ya kaziThis does not appear in the contract. It is asked because being a manager used to be a lawful basis for a fixed-term contract, and since 2025 it is not — so KaziLaw checks it before letting you choose one.

What the law says

ELRA s.15(1)(b), as substituted by Act No. 4 of 2025 s.6

The old paragraph permitted a specified period for 'professionals and managerial cadre'. It was deleted and replaced by nine specific grounds, none of which is seniority.

Place of workMahali pa kaziEmployment beginsAjira inaanza

Form of the contract

An unspecified period is the default and the safe choice. A specified period is lawful only on one of nine statutory grounds.

Form of contractAina ya mkataba

What the law says

ELRA s.15(1), R.E. 2023

Choosing a specified period without one of the nine grounds does not make the contract void — it makes it a contract for an unspecified period that the employer believes ends on a date. The dispute arrives when it does not.

Probation, in monthsKipindi cha majaribio, kwa mieziThree months is the usual choice. Twelve is the maximum the Code allows.

What the law says

GN 42/2007 r.10

Probation is not dismissal at will. The employer must monitor, meet the employee, give guidance, raise concerns, and allow time to improve before terminating.

Pay

Basic wage (TZS)Mshahara wa msingi (TSh)Wage periodKipindi cha mshaharaThis decides the notice period. You will not be asked for the notice period separately.

What the law says

ELRA s.42(1)

Monthly-paid: 28 days. Daily or weekly-paid: 4 days. Either way, 7 days if notice falls in the first month of employment.

How the wage is calculatedNamna ya kukokotoa mshahara

What the law says

ELRA s.16(1)(h)

The Act asks for the method, not only the number.

Paid onAnalipwaAvoid a fixed date like the 30th — February does not have one.Benefits or payments in kindMarupurupu na malipo yasiyo ya fedha

What the law says

ELRA s.16(1)(h)

Deductions that applyMakato yanayotumika

Hours and leave

Ordinary hours per daySaa za kawaida kwa sikuOrdinary hours per weekSaa za kawaida kwa wikiWorking days per weekSiku za kazi kwa wikiMeal and other breaksMapumziko ya chakula na menginePaternity leave, in daysLikizo ya baba, kwa sikuThree days is the statutory minimum. You may give more; you may not give less.

What the law says

ELRA s.35(1)(a), as amended 2025

Grievances and language

Grievances are lodged withMalalamiko yanawasilishwa kwaWorking days to respond to a grievanceSiku za kazi za kujibu lalamikoIf the two versions differ, which prevails?Matoleo yakitofautiana, lipi litatumika?Choose Kiswahili where the workforce speaks Kiswahili. Both the disciplinary code and GN 42 r.13(2) turn on what the employee actually understands.Has the disciplinary code been given to the employee, in a language they understand?Je, kanuni za nidhamu amepewa mwajiriwa kwa lugha anayoielewa?Clause 18.1 says it has been. If it has not, that clause is a statement the employer cannot support.

What the law says

GN 42/2007 r.11(1),(3)